Privacy Policy
Privacy Policy
Yangebup Knights Junior Ball Club
Effective Date: 11 January 2025
1. Introduction
Yangebup Knights Junior Ball Club (“we”, “our”, or “the Club”) is committed to protecting the privacy of our members, players, parents, guardians, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
2. Information We Collect
We collect personal information that is necessary for the operation of our junior ball club, including:
- Player Information: Names, dates of birth, contact details, emergency contacts, medical conditions, and dietary requirements
- Parent/Guardian Information: Names, addresses, phone numbers, email addresses
- Registration Details: Team assignments, division information, playing history
- Financial Information: Payment records for registration fees and club activities
- Photographic Images: Photos taken at club events and games for club purposes
- Website Usage Data: IP addresses, browser types, and pages visited (collected automatically)
3. How We Use Your Information
We use personal information solely for the purpose of running the ball club, including:
- Processing player registrations and team assignments
- Communicating important club information, game schedules, and updates
- Managing team rosters and competition entries
- Ensuring player safety and welfare (including emergency contacts and medical information)
- Processing payments for registration fees and club events
- Complying with sporting association requirements and insurance obligations
- Maintaining historical records of club participation
- Club promotion and celebrating achievements (with consent for photographs)
4. Information Sharing and Disclosure
We do not sell, rent, or distribute personal information to third parties for any commercial purpose.
We only share personal information when:
- Required by affiliated sporting associations for competition registration and insurance
- Necessary for team management (coaches and team managers will have access to their team’s information)
- Required by law or to respond to legal process
- Necessary to protect the safety and welfare of players or others
- You have provided explicit consent
5. Data Security
We implement appropriate technical and organisational measures to protect personal information from unauthorised access, modification, disclosure, or destruction. This includes:
- Secure storage of physical documents
- Password-protected electronic systems
- Restricted access to personal information on a need-to-know basis
- Regular security reviews and updates
6. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including:
- Active player information: Duration of involvement with the club plus 7 years
- Financial records: As required by Australian taxation law (generally 5 years)
- Historical club records: May be retained indefinitely in archived form
- Medical/incident records: 7 years or until the player reaches 25 years of age (whichever is longer)
7. Your Rights
Under Australian privacy law, you have the right to:
- Access your personal information held by the club
- Request correction of inaccurate or incomplete information
- Lodge a complaint about our handling of your personal information
- Opt-out of non-essential communications
- Request deletion of your information (subject to legal requirements)
8. Children’s Privacy
As a junior ball club, we collect information about children under 18 years of age. We require parent or guardian consent for registration and ensure that all communications regarding minors are directed to their registered parent or guardian.
9. Cookies and Website Analytics
Our website may use cookies to improve user experience. These cookies do not personally identify you and are used solely for website functionality and improvement. You can disable cookies in your browser settings, though this may affect website functionality.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated effective date. We encourage you to review this policy periodically.
11. Contact Us
If you have any questions about this Privacy Policy or our privacy practices, please contact us:
Yangebup Knights Junior Ball Club
Email: yangebupknights@gmail.com
Website: yangebupknights.com.au
12. Complaints
If you believe we have breached the Australian Privacy Principles or have a privacy complaint, please contact us using the details above. We will investigate and respond to your complaint within 30 days.
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC):
Office of the Australian Information Commissioner
Phone: 1300 363 992
Website: www.oaic.gov.au
This Privacy Policy has been prepared in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles. Yangebup Knights Junior Ball Club is committed to protecting the privacy of all individuals associated with our club.